Join The Uganda Foundation Team

We have opportunities for passionate people to join our team and make an even bigger difference in Uganda






Our Mission

To work in collaborative partnership with Ugandan community-led, grass-roots projects to empower children, adults, older adults and communities to step out of poverty and fulfil their potential.

 

What We Do

The Uganda Foundation is committed to solving the diverse and complex challenges confronting communities and individuals in Ugandan society. Working within the United Nations Global Goals framework, we are dedicated to ensuring sustainable development, promoting economic and social empowerment and an independence from aid. This is achieved using a collaborative partnership approach, we work with people on the ground in Uganda and empower them with the skills, opportunities and resources they need to drive positive, long lasting change for themselves and their communities.

Join our Board of Trustees!

The Uganda Foundation has been a registered charity for a year and we are re-opening up our trustee positions for application. We have come along way in our first 12 months of formation and the team has worked hard to create a charity that supports our flagship event – The Uganda Marathon – as well as carving out our own direction beyond this.

There are many exciting opportunities on the horizon and we extremely pleased to be opening up the Trustee application process for a new term.

 

General Trustee Responsibilities

As well as the responsibilities of individual trustees, outlined in their role description, there are responsibilities that each trustee must take on as part of their duties.

  • To ensure The Uganda Foundation complies with its constitution.
  • To ensure that The Uganda Foundation pursues its objectives as defined in its constitution.
  • To act on behalf of our donors in holding The Uganda Foundation to account as it applies its resources exclusively in the pursuit of its objectives.
  • To safeguard the good name and values of The Uganda Foundation
  • To ensure the financial stability of the organisation

These responsibilities form the core of the duties of a Trustee. However, because we are a small charity, we need to draw on the skills and expertise of our Trustee board to both forward the objectives of the Uganda Foundation and support The Uganda Marathon team.

Please note that the role of Trustee must be voluntary and we are unable to offer remuneration. You will be able to take on the duties to fit around your work and social life.

We are seeking Trustees to assume the following roles:

  • Treasurer
  • Secretary
  • Governance, Safeguarding and Risk
  • Fundraising, Communications and Outreach
Treasurer

Time commitment:

  • 6 Board meetings per year
  • 4 quarterly meetings
  • <1 hour a week for signatory & accounting duties

Reporting to: Board of Trustees

Job Description

Objective

The Treasurer will oversee the financial matters of The Uganda Foundation in line with best practice and aligned to any governing documents and legal requirements. The Treasurer will need to report to the Board of Trustees about The Uganda Foundation’s financial health on a quarterly basis. They will be responsible for ensuring a financial governance strategy is in place (e.g. financial measures, controls, processes, procedures and reporting) and that the strategy is appropriate for the charitable activities and functions of The Uganda Foundation.

Principal responsibilities: 

  • Overseeing, approving and presenting budgets, accounts, financial statements and financial reports to the Board of Trustees
  • Committing to assuring The Uganda Foundation has the necessary financial resources to meet its present and future needs
  • Flagging risk, issues or concerns for the attention of the Board of Trustees and the Charity function of the Uganda Marathon
  • Develop appropriate financial policies and agree these with the Board of Trustees
  • Ensure the effective implementation of all financial policies as agreed with the Board of Trustees
  • Arranging for annual independent inspection (or audit if turnover above £250,000) of The Uganda Foundation’s accounts

Main duties:

  • Ensuring that appropriate charity accounting procedures and controls are in place
  • Advising on the financial implications of The Uganda Foundation’s strategic plans
  • Liaising with the charity’s auditors (where appropriate)
  • Ensure The Uganda Foundation’s annual accounts are compliant with the current Charities SORP
  • Keeping the board informed about its financial duties and responsibilities
  • Offer challenge and feedback on the fundraising strategy of The Uganda Foundation
  • Supporting in the transactions/transfers made
  • Committing to 100% transparency on how funds are used, distributed or allocated to beneficiaries
  • Give a formal presentation of the accounts at The Uganda Foundation’s AGM (once a year)
  • Ensure all decisions are made in accordance with The Uganda Foundation’s constitution

Relationship with the Uganda Marathon

  • Giving sign-off for the release of donor funds to beneficiaries (i.e. projects in Masaka)
  • Holding the Uganda Marathon’s Community director accountable for the accurate recordkeeping of receipts evidencing the transfer of donors’ funds to beneficiaries
    • Work with/support the Uganda Marathon’s Charity and Community function

Additional information

The above list of duties is indicative only and not exhaustive. The Treasurer will be expected to perform all such additional duties as are reasonably commensurate with the role.

Secretary

Time commitment:

  • 6 committee meetings per year
  • 4 quarterly meetings
  • ad-hoc administrative support (<3 hours a month)

Reporting to: Board of Trustees

Job Description

Objective

The Secretary will be responsible for the effective and efficient running of Board of Trustee meetings, considered recordkeeping and minute-taking in meetings and rapid circulation of minutes or notes. In addition to supporting and providing assistance to the Chair of the Board of Trustees, the Secretary will offer challenge, critique and feedback to the Chair – in the interests of promoting collective ownership and inclusive decision-making among the Board of Trustees. The Secretary will also ensure that the actions of The Uganda Foundation comply with legislative requirements and are aligned to the constitution and/or other governing documents.

Principal responsibilities:

  • Liaise with The Uganda Foundation Chair and the Chief Executive of the Uganda Marathon to plan and coordinate Board of Trustee meetings (e.g. bi-monthly, quarterly and annual AGM)
  • Ensure that The Uganda Foundation aligns its actions and decisions with charity law, and regulatory requirements of reporting.
  • Ensure all decision-making during Board of Trustee meetings are recorded in the minutes and circulated to absent Trustees.
  • Encourage Trustee engagement with meetings (i.e. setting appropriate dates/times);
  • Holding the Chair to account on any actions/items that go unaddressed/unmet
  • Supporting transparent communications and cohesive working relations between The Uganda Foundation and the Uganda Marathon, and any other fundraising partners or key stakeholders.

Main duties:

  • Arrange and administer Board of Trustee meetings (and any sub-committees).
  • Lead the planning and preparation of committee meetings, AGM, fundraising events etc (planning dates, booking rooms, sending out minutes and other papers) with support from other Trustees
  • Minute committee meetings or ensure another minute taker is available.
  • Accurately record decisions and actions in the minutes and report to the next committee meeting on the progress of actions and the result of decisions.
  • Advise the Board of legal and regulatory implications of The Uganda Foundation’s strategic plan.
  • Ensure all decisions are made in accordance with The Uganda Foundation’s constitution

Relationship with the Uganda Marathon

  • For the purposes of planning and coordinating meetings and circulating outcomes
    • Work with/support the Uganda Marathon’s Charity function

Additional information

The above list of duties is indicative only and not exhaustive. The Secretary will be expected to perform all such additional duties as are reasonably commensurate with the role.

Fundraising, Communications and Outreach

Time commitment:

  • 4 quarterly meetings
  • ad-hoc support to UGM Sales and Marketing, Strategy and Charity tower (time given at own discretion)

Reporting to: Board of Trustees

Job Description

Objective

The Uganda Foundations FCO officer will be responsible for developing and implementing a communications strategy that drives both the operational and fundraising functions of the Charity. In order to successfully deliver the Charity’s communications strategy, the FCO officer will need to work closely with the Uganda Marathon’s Sales and Marketing tower. Their primary objective will be to build a strong brand for The Uganda Foundation, increasing the visibility of the Charity’s profile to a wider range of possible audiences (e.g. potential donors, funders and partners; existing runners, runner alumni, donor alumni).

Principal responsibilities:

  • Provide communication and outreach expertise and support across The Uganda Foundation and Uganda Marathon
  • Direct the ongoing development of an effective marketing and outreach infrastructure
  • Ensure consistent messaging and integration of all communications and outreach assets and channels and act as the brand guardian of The Uganda Foundation
  • Ensure that The Uganda Foundation’s reputation is preserved and potential conflicts or risks that may arise – relating to stakeholder relations, account management and consistency in messaging – are mitigated
  • Lead the ongoing development of The Uganda Foundation’s identity (as distinct and unique from The Uganda Marathon)

Main duties:

  • Create and deliver a communications strategy for The Uganda Foundation
  • Establish new campaigns to broaden/refine the Charity’s target audience and stakeholders
  • Manage brand and website development
  • Be responsible for the upkeep and maintenance of The Uganda Foundation’s website
  • Lead the planning and coordination of fundraising events with support from other Trustees
  • Scope new potential partnerships or sponsors (guided by The Uganda Foundation’s constitution)
  • Ensure all decisions are made in accordance with The Uganda Foundation’s constitution

Relationship with the Uganda Marathon

  • For the purposes of planning and coordinating a consistent communications strategy
    • Work with/support the Uganda Marathon’s Charity, Sales and Marketing and Strategy function

Additional information

The above list of duties is indicative only and not exhaustive. The FCO role is expected to perform all such additional duties as are reasonably commensurate with the role.

Governance, Safeguarding and Risk

Time commitment:

  • 4 quarterly meetings
  • ad-hoc support to UGM Strategy and Charity tower (time given at own discretion)

Reporting to: Board of Trustees

Job Description

Objective

The Uganda Foundation’s GSR officer will be expected to take reasonable steps to protect the Charity’s reputation AND all those connected to The Uganda Foundation from harm. This includes:

  • beneficiaries
  • staff
  • volunteers
  • all other people connected to its activities

Principal responsibilities:

  • Ensure that The Uganda Foundation has an adequate safeguarding policy, code of conduct and any other safeguarding procedures. Regularly review and update the policy and procedures to ensure they are fit for purpose
  • Ensure that The Uganda Foundation aligns its actions and decisions with charity law, and regulatory requirements of reporting.
  • Raise any concerns related to governance, safeguarding and risk in meetings and take the responsibility for those items – being attended to and resolved

Main duties:

  • Identify possible risks, including risks to beneficiaries or to anyone else connected to your charity
  • Consider how to improve the safeguarding culture within your charity
  • Ensure that everyone involved with the charity knows how to recognise, respond to, report and record a governance, organisational risk or safeguarding concern
  • Ensure people know how to raise a governance, organisational risk or safeguarding concern
  • Regularly evaluate any safeguarding training provided, ensuring it is current and relevant
  • Review which posts within the charity can and must have a DBS check or local equivalent.
  • Have a risk assessment process in place for posts which do not qualify for a DBS check, but which still have contact with children or adults at risk
  • Ensure all decisions are made in accordance with The Uganda Foundation’s constitution

Relationship with the Uganda Marathon

  • Ensuring best practice in safeguarding, risk assessments and good governance
    • Work with/support the Uganda Marathon’s Charity and Strategy function

Additional information

The above list of duties is indicative only and not exhaustive. The GSR role is expected to perform all such additional duties as are reasonably commensurate with the role.

How to apply

To apply to become one of our Trustees, fill out our application form by the 24th of October.

If you have any questions, please email julia@ugandafoundation.com